ADVICE / 56
today’s question: “how do you organize your files?”
i wish i organized my life the way i do my files. my hard drive so clean and easy to navigate with everything in it’s place. i learned to organize the hard way. nobody taught me in college how to save my work (or i just wasn’t paying attention that day). i can’t even look at my school folders. it’s a disaster. files are labeled with “untitled-1” and everything is outlined.
i divide up my initial folder by working, finished and killed.
- working – currently still working on. i will leave projects in here until the project is paid. i highlight it in green for clarification. i will also highlight in red if it’s due soon or yellow if i have some time.
- finished – all done! just drag the folder from working to finish. don’t copy.
- killed – project was terminated and never finished for various reasons.
within working everything is labeled with a date and project name. i like to see things in chronological order. within each project folder i have, contract/invoice, process, final and deliver. in process i have all my assets (any scans, inspiration or images) and design (all of my explorations). if i’m doing a lot of versions i sometimes group them into rd 1, rd 2, rd 3 so my design folder doesn’t get crazy. the final folder has the final file unoutlined with a PDF for quick reference. deliver has all of the outlined files for my client.
for storing my files i keep them on my computer hard drive and back up on an external. i use this one. it’s so small and fast. sometimes i will use the external to copy files from my desktop my my laptop but that does get confusing. you never want to save over the latest version with an old one. when i release big files to clients i use yousendit.com. there are free ones like sendspace.com and sendyouit.com but i believe there is a size limit on what you send. i use google drive for personal things and have never used drop box but i’ve heard great things.